February 24th, 2008 by Kenny Kings

Who answers your business phone when outside the office? Most home business owners an answering machine or mailbox voice. But not only make sure the phone is picked when you are away the salvation of the callers hear says more about you than just "letting a message. "

The May announcement that the first contact someone has happened to you, and if not professional sound, the appellant can not leave a message or can not remember.

It is not necessary for good and you're a large company, but it is important that sound like you are a serious legitimate operation. Use these tips to create a home Effective Voice Messaging:

- Write a script. Do not try to save on top of your head. Write a script that covers all points wants to do in a concise format. The practice can be recorded without awkward pause or stumble.

- Be friendly, but not be nice. Speaking in an environment warm and friendly atmosphere that lets your personality show through, but do not try to be cute or funny, it's unprofessional, and could easily return.

- Avoid the obvious. It is not necessary to say things like "I'm far from my office" or "I am out of office"-recurring because you do not know answers the phone. Ditto with phrases like "Your call is important to me," the callers know they've heard a recording that you have done for everyone, so do not waste time with generic fluff.

- Change your message frequently. Those with flexible schedules can even change your ad Day information is always current and accurate.

- Recurring Tell us when you're available. If you will not be able to return calls several hours, or until the next day, say in your ad so that people wonder when they will hear from you.

- Tell me how to jump the call message. If your system has the feature that allows callers to avoid the greeting press * or #, which include in your ad.

- Include your fax number and website or e-mail. Some callers may want Just send a fax or an e-mail if your greeting tells how, you do not need to remember.

- Provide alternative contact information. If you carry a pager or cell phone and not taking into account calls when out of office, include this number in your greeting. An alternative is a system that automatically pages when someone leaves a message, you can decide quickly time to return the call.

- Include seasonal messages. Between Thanksgiving and the end of the year to initiate a greeting of "Happy Holidays". A showing that the votes have been closed long weekends like Memorial Day or Labor Day, with a desire to remain safe and happy.

Here is a sample script: "This is Joe Smith. To avoid the notice and leave a message, press # and start talking about tone. Please leave your name, phone number, best time to reach you, and brief message and we will return your call within three hours. If you need to send a fax number is 888-123-4567. Or please visit my Web site at www-dot-WebsiteName-dot-com for more information or to send an email. Have a great day!

Jacquelyn Lynn is the editor of Flashpoints newsletter. Flashpoints is a comprehensive information resource for business owners and managers who want to take their operation to the Flashpoint. Visit http://www.theflashpoints.com to sign up for a free subscription to Flashpoints newsletter plus an extra free gift: The Mindset of High Achievers by JK Harris and Jacquelyn Lynn.

In addition, Jacquelyn Lynn is the author of more than 20 books, including Entrepreneur’s Almanac; Online Shopper’s Survival Guide; Make Big Profits on eBay (with Charlene Davis); In Search of the Five-Cent Nickel (with Don Abbott); and 11 titles in Entrepreneur Media’s StartUp Guide series. She is also the host and executive producer of Doing It Right Radio® (http://www.doingitrightradio.com).